The following information is supplied from the Government of British Columbia’s website and is intended to assist White Rock residents in understanding the various types of meetings which Council members attend for the purpose of conducting City business.
Council Meeting Types
Council meetings are public gatherings where locally elected officials make decisions or move toward making decisions. Transparency and fairness of meetings and the decision-making process of elected officials are central to the principles of accountable government.
To uphold these principles, provincial rules and the Council Procedure Bylaw govern how meetings are administered. Under certain circumstances, the Council may close a meeting or part of a meeting by passing a resolution that sets out the basis for the closure.
Below is a list of the four most common types of meetings that White Rock City Council members attend.
- Regular Meetings
- Special Meetings
- Closed Meetings
Council is required to hold regular meetings, all of which are open to the public. A Notice of Regular Meetings is made available to the public by way of a posted schedule which provides advance notice of the meeting dates, times and locations.
Regular meetings are typically held every two weeks and serve as the main forum for making decisions concerning City business.
A special meeting is typically used to address urgent business or consider key matters facing the Council.
These meetings require public notice and can be called by the Mayor, the Mayor upon request of two or more members of Council or two or more members of Council under specified circumstances. The Community Charter, Section 126, outlines the process of calling a special meeting.
Meetings of this type are closed to the public and are conducted in accordance with the procedural requirements outlined in the Community Charter. The rationale for holding a closed meeting is determined by specific circumstances, for example, discussion of a legal, land or human resources matter.
In light of the public not having access to these meetings, the City takes steps, when appropriate to release Council decisions to the community once the matter can be made public.