How can I appear at a Council meeting on a matter?

Appearance Form

A person or organization wishing to appear before Council as a delegation must provide notice of that intent by 4:30 p.m. on the Monday prior to the scheduled meeting by completing the Delegation Form (PDF). The number of delegations is restricted to five (5) per meeting.  

Please submit your completed form via email to the Clerk's Office or send your completed form to:

City Clerk's Department
15322 Buena Vista Avenue
White Rock, BC V4B 1Y6

Delegation Instructions

Regardless of the number of people in your delegation or the number of topics you wish to cover, the delegation as a whole is only permitted five (5) minutes to make its submission to Council.

Council cannot hear delegations regarding:

  • Any matter that will be the subject of a public hearing
  • Any matter that is undergoing a local area service process or counter petition process
  • Any matter which the City has commenced prosecution and on which judgment has not been rendered
  • The promotion of commercial products or services which have no connection to the business of the City
  • Publicly tendered contracts or proposal calls for the provision of goods and services for the City, between the time that such contract or proposal call has been authorized and the time such contract or proposal call has been awarded by Council or City staff
  • Any matter that has been considered previously by Council which staff are working on or staff have completed to Council’s satisfaction


An individual or delegation can only appear once on a matter and/or a proposed solution, either by Council or the individual or delegation, per year (from the time of the original appearance).


A delegation intending to give a power point presentation must supply the City Clerk with a copy of the presentation prior to the meeting. The presentation will be reviewed by staff, to ensure that it is professional and relevant to the Council proceedings. If it is found to be unprofessional or irrelevant the offending slides or pages will be removed or the entire presentation will be rejected. Staff will contact the delegation to inform if this is to occur.

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1. When can Council meetings be viewed?
2. How can I contact Council?
3. How can I appear at a Council meeting on a matter?